Best RingCentral Alternatives (Top 10 Competitors of 2025)

RingCentral is one of the biggest names in business phone systems. It’s packed with features, built for teams, and used by companies of all sizes. But if you’re a solo founder or just getting your business off the ground, it might feel like a lot—too many tools, too many settings, and way more than you need (or want to pay for).

We’ve been there. That’s why we tested the best RingCentral alternatives for first-time business owners—those looking for phone systems that are easier to use, more affordable, and built for folks who are bootstrapping a business, not managing an IT department.

In this post, we’ll discuss the top 10 RingCentral alternatives in 2025 so you can find the one that best suits your needs.

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Table of Contents

1. What to Look for in a Phone System
2. Best RingCentral Alternatives in 2025
3. Quick Comparison Table
4. Which One’s Right for You?
5. Final Thoughts
6. FAQs

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1. What to Look for in a Phone System

If you’re using RingCentral right now, you probably already know it’s a powerful system. You can route calls, host video meetings, chat with your team, and integrate with dozens of tools. But if you’re a solo founder or just getting your business off the ground, it might feel like buying a 747 when you just need a bicycle.

Here’s what we looked for when testing RingCentral alternatives—features that actually help when you’re in the early stages of building your business.

1) Easy Setup – No Experience Needed

You shouldn’t need tech skills to set up a phone system, and if you need a little help, you should be able to reach a real person who can help you get set up fast. The best phone systems let you sign up, pick your number, set up voicemail, and forward calls—all in 10 minutes or less.

2) Professional Features Without the Bloat

You don’t need corporate-level dashboards or deep integrations right now. You need the basics done right: a business number, voicemail, call forwarding, auto-attendant, and business hours. Bonus if it doesn’t take a week to figure out how to set it all up.

3) Pricing That Matches Your Stage

RingCentral’s base plan might look reasonable—until you need something simple like voicemail-to-email or multiple users. The right system should give you what you need from the start, without forcing you into a plan meant for a 10-person team.

4) Call Quality That Just Works

You shouldn’t be troubleshooting dropped calls or choppy audio. If your phone system makes you sound unprofessional, it’s not worth it. Reliability isn’t a feature—it’s a requirement.

5) Helpful, Human Support

Enterprise systems like RingCentral often route you through ticket queues or long phone trees when you need help. A better fit for solo entrepreneurs? A provider that actually answers your questions when you ask—and doesn’t make you jump through hoops.

6) Room to Grow—When You’re Ready

Right now, it’s probably just you. Maybe you’ll add a teammate later. Your phone system should grow with you when the time comes—but until then, it should stay out of your way.

2. Best RingCentral Alternatives in 2025

RingCentral is one of those tools that tries to do it all—and to be fair, it does a lot. But if you’re not managing a team or running a large operation, it can feel like way more than you need. The setup isn’t exactly beginner-friendly, and the pricing climbs fast once you unlock the features you actually want.

So we went out and tested the best RingCentral alternatives built for solo founders and small teams. These are tools that are easier to use, simpler to set up, and better aligned with the way you actually work when you’re starting and growing a business on your own terms.

1) Unitel Voice

If you’re just starting out and want a phone system that makes you sound like a real business—without feeling like a full-time job—Unitel Voice is the one to beat. You can sign up, pick a number, set your business hours, and forward calls to your cell in minutes.

It includes all the core features you need, like voicemail-to-email, greetings, auto-attendant, and call forwarding. The pricing is super affordable, and the support team is actually helpful—no ticket systems, no runaround.

• Best for: First-time founders, freelancers, solo founders
• Starting price: $9.99/month (includes 3 users)
• Why it stands out: Clean, simple, and priced for real people

2) Ooma

Ooma is a solid option if you want something a little more traditional but still simple to use. It gives you the basics—business number, voicemail, mobile app—and lets you manage everything from your phone or desktop. It’s not packed with extras, but that’s kind of the point.

• Best for: Founders who want a simple, reliable business line
• Starting price: $19.95/month per user
• Why it stands out: Solid, reliable, and super simple to use

3) GoTo

GoTo (formerly GoToConnect) offers a full business phone system that doesn’t feel overwhelming. You get calling, texting, voicemail, and call routing, plus the option to scale up with video meetings and team messaging if you ever need it.

Compared to RingCentral, the interface is more straightforward, and the pricing is a bit more flexible.

• Best for: Small teams that want flexibility without complexity
• Pricing: $27/month per user
• Why we like it: Strong core features, easier to manage

4) OpenPhone

OpenPhone is clean, modern, and made for founders who do everything from their phone or laptop. It’s built around texting and calling, with shared inboxes and collaboration tools that work great for small, remote teams.

If RingCentral felt too bulky, OpenPhone is the opposite—it keeps things lightweight and intuitive.

• Best for: Mobile-first founders and remote-friendly teams
• Starting price: $19/month per user
• Why it stands out: Clean UI, simple to use, startup-friendly

5) 8×8

8×8 offers a lot of the same features as RingCentral—voice, video, messaging, integrations—but the pricing is a little easier to work with, especially at the lower tiers (must request pricing). It’s still a bit feature-heavy for solo founders, but a good option if you’re planning to scale.

• Best for: Founders who want RingCentral-level tools without the cost
• Starting price: Must Request Pricing
• Why it stands out: Full-featured without the enterprise price tag

6) MightyCall

MightyCall offers a great mix of usability and features. You’ll get call recording, voicemail transcription, call analytics, and more—all inside a dashboard that’s way easier to navigate than RingCentral’s. Great if you’re ready for more than the basics, but don’t want to get bogged down.

• Best for: Solo business owners who want more control
• Starting price: $20/month per user
• Why it stands out: Easy-to-use interface with useful extras

7) Nextiva

Nextiva is built for scaling businesses, but it’s surprisingly usable even if you’re just starting out. It includes voice, video, messaging, and built-in customer communication tools. If you think you’ll grow into a larger team soon, this might be worth getting familiar with now.

• Best for: Founders with growth on the horizon
• Starting price: $25/month per user
• Why it stands out: Strong platform with room to grow

8) Dialpad

Dialpad brings a smart, modern experience with real-time call transcriptions, searchable call history, and built-in AI tools. It’s great for teams that want insight into customer interactions or appreciate a polished platform that feels ahead of the curve.

• Best for: Tech-savvy founders and data-driven teams
• Starting price: $27/month per user
• Why it stands out: Built-in AI, modern UI, solid integrations

9) Phone.com

Phone.com is all about giving you options. You can customize your plan based on how many minutes or users you need and add features a la carte. It’s a great way to keep costs low and only pay for what you’re actually using.

• Best for: Budget-conscious DIYers
• Starting price: $15/month per user
• Why it stands out: Flexible pricing and build-your-own feature sets

10) FreedomVoice

FreedomVoice has been around for a long time—and it shows. It’s a no-frills option that covers the basics without a bunch of extras. If RingCentral felt bloated, this is about as streamlined as it gets.

• Best for: Founders who want the bare essentials
• Starting price: $9.95/month per user
• Why it stands out: Straightforward, easy to set up, and low-cost

3. Quick Competitor Comparison Table

If you’re still narrowing things down, this table gives you a quick side-by-side view of the best RingCentral alternatives. You’ll see how each stacks up in terms of pricing, who it’s best for, and what makes it worth considering.

4. Which One’s Right for You?

RingCentral gives you everything—but if you’re a solo founder or just starting your business, everything can feel like way too much. From pricing to setup to support, simpler tools often end up being the better fit. Here’s how we’d think about your options based on where you are in your business journey.

1) Just Getting Started and Want to Keep It Simple?

If you’re running things solo and just need a clean, reliable phone setup, go with Unitel Voice. You’ll get everything you need to sound like a real business—business number, voicemail, call forwarding, auto-attendant—without having to wade through settings or pay for features you’ll never use.

It’s affordable, easy to set up, and doesn’t make you feel like you need a training course just to take a call.

2) Want Flexibility Without the Overhead?

If RingCentral gave you a taste of what’s possible—but it ended up being too much too soon—GoTo, MightyCall, and Phone.com are great middle-ground picks. You get flexibility and room to grow, but in a way that’s simpler and easier to manage.

They’re ideal if you want more than just a business number but aren’t quite ready to jump into a full-blown communications platform.

3) Already Growing or Building a Team?

If you’re past the solo stage and need tools that support more collaboration or a small team, look at Nextiva, Dialpad, or 8×8. These options give you messaging, video, smart integrations, and analytics—but without being quite as bloated or pricey as RingCentral.

They’re especially useful if your business involves sales, client calls, or customer support that needs to scale.At the end of the day, the best phone system is the one that fits you—not the one that’s packed with features you’re not using. If RingCentral felt like overkill, you’ve got better options. And if we were starting fresh, we’d go with Unitel Voice every time. It’s simple, it works, and it’s made for business builders like you.

5. Final Thoughts

RingCentral isn’t a bad phone system—it’s just not built for everyone. If you’re running a lean business, wearing all the hats, and trying to keep things simple and affordable, it can start to feel like more of a burden than a benefit.

That’s why there are better options out there. Ones that are easier to set up, priced for real budgets, and made for people like you—founders who are doing everything themselves and just need their tools to work without slowing them down.

If that sounds like you, Unitel Voice is the one we’d recommend. It’s built specifically for small business owners who are just getting started, and it keeps things simple, reliable, and affordable—no IT department required.

Try it out, or test a couple from the list. Most offer free trials, so you’ll know pretty quickly what feels right.

6. FAQs

1) Is RingCentral too much for a small business?

It can be. RingCentral is packed with features, but a lot of them are designed for larger teams and corporate environments. If you’re running a solo operation or just getting started, there are simpler, cheaper options that will serve you better without all the extras.

2) Can I keep my business number if I leave RingCentral?

Yes. Most phone systems—including all the ones we listed—support number porting. You can bring your existing number with you. Just check with your new provider to make sure they support the process.

3) What’s the best RingCentral alternative for first-time business owners?

Unitel Voice is our top pick. It’s affordable, easy to use, and has everything you need to sound professional—without all the stuff you don’t. It’s built for people who are starting small and staying focused.

4) What if I need video meetings and messaging too?

If you want a full communications platform (voice, video, chat), Nextiva, Dialpad, and 8×8 are all strong alternatives to RingCentral. They’re designed for growing teams but are easier to manage and more budget-friendly.

5) Are these alternatives easy to set up?

Yes. Most of them—including Unitel Voice, MightyCall, and OpenPhone—can be set up in less than 15 minutes. You don’t need tech skills or equipment. Just sign up, pick your number, and you’re good to go.

6) What’s the cheapest RingCentral alternative that still feels professional?

Unitel Voice starts at just $9.99/month and includes all the essentials—business number, voicemail, auto-attendant, and call forwarding. It’s a great value and doesn’t cut corners on reliability or support.