When you’re running a small business or starting one from scratch, having a dedicated business phone number isn’t just a nice-to-have — it’s essential. Whether you’re working solo, managing a small team, or launching your dream startup, a business phone number helps you look professional, stay organized, and keep your personal life separate.
But let’s face it: choosing the right provider can feel overwhelming. There are endless options, confusing pricing, and features you might not even need. That’s why we rolled up our sleeves and tested the most popular business phone number providers out there.
In this quick comparison, we’ll break it all down for you.
Here’s what we’ll cover:
- How We Evaluated Each Provider
- Which Provider Is Best for Your Business Type
- The Best Business Phone Number Providers of 2025
- One Last Tip: Buy Your Business Number, Don’t Rent
By the end of this article, you’ll know exactly which provider to choose — and why. No fluff, no bs, just straightforward advice to get your business number set up and running.
Let’s dive in.
How Did We Evaluate Each Business Number Service Provider?
We wanted to make sure our recommendations weren’t just guesses — we put these business phone number providers to the test.
Here’s exactly what we looked at:
- Ease of Setup: How simple is signing up and getting started? We evaluated how quickly we could create an account and claim a new business number.
- Finding the Right Number: The perfect number can make your business stand out. We checked how easy it was to search for and pick a number that fit our needs, whether local, toll-free, or vanity.
- Pricing: We broke down the costs, from monthly plans to extra fees, so you know exactly what you’re paying for. No surprises, just transparency.
- Features: Does the provider include must-haves like call forwarding, texting, voicemail, or team management tools? We examined each service’s offerings and whether those features were practical for a small business.
- Customer Service: If something goes wrong, you need reliable and responsive support. We didn’t just rely on our own experience — we also factored in third-party reviews to get a complete picture of their customer service.
By focusing on these areas, we made sure our picks are easy to use and worth your time and money. Ready to find out which provider is right for your business?
Let’s go.
What Phone Number Provider Is Best Based On Your Business Type?
Not all businesses are the same, and neither are their phone number needs. Whether you’re running a one-person show, managing a remote team, or operating a storefront, the best provider depends on your setup. Here’s our breakdown of the top providers based on business type:
Best for Solo Entrepreneurs & Startups
If you’re just starting out or running a lean operation, you need something simple, affordable, and easy to manage. These providers deliver the essentials to help you stay professional and organized:
Best for Online Businesses w/ Remote Teams
Flexibility and collaboration are key for businesses that thrive online or have team members working from different locations. These providers make it easy to keep everyone connected:
Best for Brick & Mortar Businesses w/ Small Offices
If your business has a physical location and a small team, you’ll want a phone system that’s reliable and professional, with features that fit your needs. These providers are up to the task:
Best for Marketers Trying to Get Hard-to-Find Vanity Numbers
While all the providers above let you pick a custom local, toll-free, or vanity number, the options below go further. They specialize in offering rare and highly sought-after numbers, which can be purchased for an extra cost. These numbers can be pricey, but it might be worth the investment if you want something specific.
🚩Keep in mind: Once you buy a number, you can transfer it to your phone service provider, but the process can be slow and may come with additional fees.
What Are The Best Business Phone Number Providers of 2025?
Choosing the right business phone number provider can feel like navigating a maze, but it doesn’t have to be complicated. Whether you’re a solo entrepreneur, managing a small team, or running a full office, the best provider will depend on your specific needs — like affordability, features, and ease of use.
To help you make an informed decision, we’ve tested and reviewed the top providers of 2025. Below, you’ll find detailed insights on each one, highlighting what makes them stand out and which type of business they’re best suited for.
Here are the best options:

1. Unitel Voice
Unitel Voice stands out as one of the best options for entrepreneurs and small businesses. It’s designed to make setting up a professional business phone number quick, easy, and affordable. From flexible number options to budget-friendly pricing, here’s why we think it’s a great fit for your business.
Unitel Voice offers a bunch of number options, letting you choose a local, toll-free, or even a vanity number that matches your brand. Already have a number? No problem — you can port it over seamlessly.
Signing up is as easy as picking a plan, selecting your number, and creating your account. Your business number will be up and running as a second line on your personal phone and your team’s if you want to share it.

What Stands Out:
- Local, toll-free, vanity numbers, or port your existing one.
- Uncomplicated and easy to find a great business number and set it up in minutes.
- Support team is ready to provide you with personal assistance if you need it.

2. Grasshopper
When we tested Grasshopper, it quickly became clear why it’s a popular choice for small businesses and entrepreneurs. It lets you manage business calls and texts on your existing devices, keeping personal and professional communications separate without needing extra hardware. The setup was fast and straightforward — just pick a plan, choose your number (local, toll-free, or vanity), and you’re ready to go.
Grasshopper’s mobile and desktop apps made it easy for us to stay connected, no matter where we were. Plans start at $18 per month, with one number and three extensions included. While it doesn’t offer advanced features like video conferencing, its simplicity, affordability, and reliability make it a smart choice for small businesses.
What Stands Out:
- Virtual receptionist helps you create custom greetings and route calls to the right extension.
- Instant response automatically texts missed callers to keep them engaged.
- Mobile and desktop apps let you access your business communications anywhere.

3. Line2
When we tried Line2, we liked how easy it was to get started. It’s a simple way to add a second phone line to your current devices, so you can keep your business calls and texts separate from your personal ones. Setup only took a few minutes — sign up, pick a number (local, toll-free, or vanity), and you’re good to go.
That said, there are a couple of things you should know. Toll-free numbers cost extra, and we noticed some user reviews mentioned minor issues like occasional call quality drops and a glitchy app—nothing deal-breaking, but something to keep in mind. Even with these quirks, Line2 is still an affordable, no-fuss option for entrepreneurs and freelancers.

What Stands Out:
- Works on your phone, tablet, or computer, so you can take calls and texts anywhere.
- Unlimited calls and texts in the U.S. and Canada for a budget-friendly price.
- Toll-free numbers are available but come with an extra charge.

4. OpenPhone
When we tried OpenPhone, we found it to be a solid choice for small teams that need to stay connected and organized. Setting it up was quick—just sign up, pick a number (local, toll-free, or vanity), and you’re ready to start calling and texting.
What stood out most is how well it handles team collaboration. You can share a number, assign conversations to specific people, and keep everything in one place. If you’re managing a remote team or need to streamline communications, OpenPhone makes it easy.

What Stands Out:
- Works on your phone, tablet, or computer, so you can take calls and texts anywhere.
- Makes team collaboration easy with shared numbers and assigned conversations.
- Costs $19 per user per month, with unlimited calls and texts in the U.S. and Canada.

5. Dialpad
When we tested Dialpad, it stood out as a strong option for teams that need a business phone number and more. Dialpad doesn’t just provide calling—it also includes messaging and video conferencing, making it an all-in-one communication platform. Setting it up was straightforward—just sign up, choose a plan, and you’re ready to get your team connected.
What we liked most about Dialpad is how well it works for teams. You can set up a business number for your team to use across multiple devices, whether you’re in the office or working remotely. The AI-powered call transcription and insights were a nice bonus, especially for keeping track of important client conversations or meetings.

What Stands Out:
- Works on phones, tablets, and computers, so your team can take calls anywhere.
- Includes AI-driven features like call transcriptions to help teams stay organized.
- Pricing starts at $15 per user per month (billed annually), with flexible features for growing teams.

6. Talkroute
When we tested Talkroute, we liked how easy it was to set up and use. It’s a great option for small businesses that need a simple way to manage calls and texts without buying extra hardware. All you need to do is sign up, pick a number (local, toll-free, or vanity), and you’re ready to go.
Talkroute makes it easy to stay organized with features like call forwarding and routing, which direct calls to the right person or device. You can customize greetings and voicemail to make your business look more professional. Plus, you can send and receive texts from your business number, which is a nice bonus.

What Stands Out:
- Works on any device, so you can take calls and texts wherever you are.
- Includes call forwarding, routing, and custom greetings to help you stay organized.
- Starts at $19 per month, which is affordable for small businesses.
![Nextiva Is One of The Business Number Providers]](https://startup.unitelvoice.com/wp-content/uploads/2025/01/Nextiva.png)
7. Nextiva
When we tested Nextiva, we found it to be a powerful communication system with more features than most small businesses might need if you’re just looking for a simple business number. However, if you run a small office or need a reliable system to handle calls, video meetings, and team messaging in one place, Nextiva makes a lot of sense.
Setting up was straightforward—sign up, pick a plan, and you’re good to go. It works across devices and includes features like call forwarding, voicemail transcription, and video conferencing, which can be especially useful if you have a small team working together in an office.

What Stands Out:
- Works on any device, making it easy to stay connected in and out of the office.
- Includes advanced features like video conferencing and voicemail transcription for teams.
- Starts at $18.95 per user per month, which is a good value for all the features you get.

8. RingCentral
When we tried RingCentral, it became clear that this is more than just a business phone number provider. It’s a full communication platform with voice calls, video meetings, and team messaging. It might be more than you need if you’re looking for a simple business number. But it’s worth considering if you’re running a small office or need tools to keep your team connected.
Setting up was easy — just sign up, pick a plan, and you’re ready to go. RingCentral works on any device and includes features like call forwarding, voicemail transcription, and video conferencing. These extras make it a great choice for businesses that handle many calls and need team collaboration tools.

What Stands Out:
- Works on phones, tablets, and computers, so you can take calls and meetings anywhere.
- Includes advanced features like video calls, team messaging, and voicemail transcription.
- Starts at $20 per user per month (billed annually), which is reasonable for everything it offers.

9. 8×8
With 8×8, it was clear the service was built for businesses that need more than just a phone number. If you’re a one-person operation or a small team looking for something simple, this probably isn’t the best fit. But if you’re setting up a full office and need a complete phone system with features like video conferencing and international calling, 8×8 is a top choice.
Getting started was simple — sign up, choose a plan, and you’re ready to go. What makes 8×8 stand out is its international calling options (included in the basic plan) and its ability to support large video and audio conferences with up to 500 participants.
What Stands Out:
- Works on phones, tablets, and computers, so your office stays connected from anywhere.
- Includes international calling in basic plans, which is great for businesses with global clients.
- Starts at $24 per user per month (billed annually), offering solid value for an office phone system.
One Last Tip: Buy, Don’t Rent Your Business Number
When choosing a business phone number provider, one crucial detail to double-check is whether you’ll own your number. Some providers only let you rent a number, which can lead to big problems if you ever want to switch services.
Owning your number means you can transfer it — also called porting — to another provider as your business grows or your needs change. If you’re just renting, you might find yourself stuck, unable to move your number, and losing all the effort you’ve put into promoting it.
Before you commit, ask about the provider’s policies on porting and transferring numbers. Owning your number gives you flexibility, control, and the ability to take it with you wherever your business goes.
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